Terms & Conditions KULMUN 2018
By registering for KU Leuven Model United Nations Conference 2018 (hereafter referred to as “KULMUN vzw” or “the organisation”) and using this website you are deemed to have read and agreed to the following terms and conditions:
a) The organising team of the KULMUN conference are all volunteers.
The participant, whose application and thus participation in the conference has been accepted, hereby agrees to indemnify the organisation against any and all losses, claims, costs, charges, expenses, damages and liabilities whatsoever which the participant may incur as a result of participation in the event.
b) If your legal interests are infringed upon, KULMUN vzw and each team member shall only be responsible for intent or gross negligence.
c) You shall hold the student association KULMUN vzw only accountable if other regress is unavailable.
d) Participants are obliged to abide by the Belgian law during whole time of the conference. Any use of illegal drugs, criminal activities or any violations of the law will result in participant´s expulsion from the whole conference and the participant may be held criminally liable. In the case of the expulsion of participant no claims for refund can be made.
- Personal Data
To apply, you will send personal data to us. This is what we will do with it:
a) We will respect the participant’s privacy and acknowledge that the participant’s personal data is important to him/her.
b) We will save and use the data for your participation at the conference.
c) We reserve the right to transfer your data (in anonymised form) to sponsors for statistics and financing purpose.
d) Without your explicit consent, any identifiable data (including contact information) will not be disclosed to any other third party.
a) The conference will have an official photographer. The participant can be photographed and/or be filmed during the conference.
b) KULMUN vzw reserves the right to use any video or photo footage from the conference and social events for its website, social networks and further promotion of the event and/or for archival purposes.
c) KULMUN vzw claims copyright on all materials, photos, logos and articles on its website and social networks. No data can be used by third parties without the permission of the organisation or proper credit.
d) The copyright of any such material shall be owned by the organisation without payment or compensation to the participants portrayed in the media.
- Refund Policy
In case of a cancellation, the conference fee and accommodation payment are strictly non-refundable, except if the participants failed to obtain a visa, as stated in 5(b).
- Visa procedure
a) KULMUN vzw will provide invitation letters and ease the visa procedure to all participants requiring visa to enter Europe. However, the organisation bears no responsibility for unsuccessful visa claims.
b) In case the participant fails to obtain a visa with the help of KULMUN vzw, his/her conference fee will be returned in full amount to his account within three weeks after notification to the organisation.